Know the Specifications and Expectations to Arrive at the Right Estimate and Use the “Triangulation” Method
Knowing the required specifications of the project and the expectations of the customer are crucial in putting your estimate together.
Click below to watch our 4-minute video to learn these key takeaways:
- If you don’t have a good set of specifications, build some and try to use yours vs. theirs
- Always have a set of specifications to help you put an accurate estimate together
- Develop a good set of questions that determine what is truly needed to meet the specs and the client’s expectations
- Use a ‘triangulation” process to help get to the right estimate
- Are there specifications for the job?
If not, do you have a good set of specifications that can be used?
- Do the specifications match up with what the job looks like? Why not?
- Do the customer’s expectations match up with the specifications?
Are they expecting more? Or less?
- Are maintenance items and job frequencies clearly spelled out? Are the boundaries of the property clearly understood?
- Are items considered as “extra” clearly spelled out? Are some normal types of extras included in the maintenance pricing such as seasonal flowers, mulch, large tree trimming, irrigation repairs, and replacements?
When Estimating Use the Triangulation Method
Always try to measure everything that is included in the scope of work, especially turf areas.
Use more than one method to estimate or “triangulate.”
Here are some examples:
Crew Hours: Crew time spent per week on the job.
Field Estimate: Visually review the areas included and assign time per area and task.
Price Per Sq Ft: Use an average price per sq. ft per month; develop a price per sq. ft. based on experience.
Similar Job Already Maintaining: Compare with jobs you have that are similar in scope and size.
Computer Estimate: Measure the job and use production rates.
Try to use at least 3 of these methods especially on larger jobs.
Always write your estimate down on your field forms, then use either a spreadsheet or a software estimating program.
On larger jobs use teams to estimate the job then compare.